This article shows how to create and manage new payroll setup for provider/ staff in TherapyPM. 


Video Walkthrough

For a live demonstration on Staff  Payroll Setup, watch the below video:


To create a new payroll setup or to edit a payroll setup, you need to navigate to the Staff Tab and click on the desired Staff. If you haven’t created a new staff member, you need to click on the Add Staff button on the right side of your screen.    

  1. Navigate to the Staff Tab and click on the desired Staff. Once you have selected the required staff, follow these steps. 
  2. Click on Payroll Setup, which is listed as the fifth item under the staff navigation bar. 
  3. Click on the Add Payroll button. You will see a pop-up box where you can add the required details. 
  4. In the Add Payroll screen, You will be able to set a date range for each of the payroll you add, additionally there will be 5 options under pay period type: Hourly Paid,  Salary Person, Encounter Paid, Patient Specific and Per Session.  

a. If you select Hourly Paid as the pay period type, you need to input the following details.   

  1. Service - Select the different number of services the employee provides from the drop-down option  
  2. Earning code – Selected the code for the provider from the drop-down option.  
  3. Rate - Input the hourly rate.  
  4. Mileage Rate - Input mileage rate.


b.  If you choose Salary Person, fill out the following.  

  1. Pay Period Duration - Choose the pay period calculation from the dropdown option.  
  2. Earning code – Selected the code for the provider from the drop-down option.  
  3. Calculation type – Select the rate type for the provider. 
  4. Rate - Input the rate.  
  5. Mileage Rate - Input mileage rate.


c.    If you choose Encounter Paid, fill out the following.  

  1. Service - Choose the service(s) for the session.  
  2. Earning code – Selected the code for the provider from the drop-down option.  
  3. Calculation type – Select the rate type for the provider. iv. Rate - Input the rate.  iv.     Mileage Rate - Input the mileage rate.  
  4. Mileage Rate - Input mileage rate.

d. If you choose Patient Specific, fill out the following.  

  1. Patients - Choose the patient(s) from the list.  
  2. Earning code – Selected the code for the provider from the drop-down option.  
  3. Calculation type – Select the rate type for the provider. iv. Rate - Input the rate.  iv.     Mileage Rate - Input the mileage rate.  
  4. Mileage Rate - Input mileage rate.


c. If you choose Per Session, fill out the following.  

  1. Earning code – Selected the code for the provider from the dropdown option.  
  2. Calculation type – Select the rate type for the provider. iv. Rate - Input the rate.  
  3. Rate: For the session set rate need to be entered. IV. Mileage Rate - Input the mileage rate.  


Manage the provider payroll setup using the checkbox to select the payroll(s). Use the edit icon and delete icon under Action column to edit payroll and delete the payroll respectively. Also, use the drop-down option at the bottom to quickly update hourly rate and mileage rate.