This articles explains the information that needs to be added to the Box No. 33 & 32 field.


In the Name & Location tab, you need to add basic information about the facility. This information will appear in Box No. 33 & 32 fields on HCFA forms and will also set up system rules.

Box No. 33:

  • In the Settings tab, navigate to Facility Setup and click on Name & Location.
  • Under Box No. 33, enter the following details. 

A. Facility Set-up:

  1. Facility Name - Enter your clinic's name.
  2. Address - Add the main office address.
  3. Address 2 - Add any additional address details (if applicable).
  4. City - Enter the city of the main office.
  5. State - Enter the state of the main office.
  6. Zip - Enter the 9-digit Zip/Postal code of the main office.
  7. Phone 1 - Enter the clinic's phone number.
  8. Short Code - Enter the abbreviated version of the clinic's name.
    Note: Short code needs to be added correctly for automatic claims posting. 
  9. Email - Input the email address of the main administrator.
  10. EIN - Input the Tax ID of the clinic. 
  11. NPI - Input the group NPI of the clinic. 
  12. Taxonomy - Input the clinic's taxonomy code.
  13. Contact Person - Enter the name of the main administrator or owner.
  14. Service Area Miles - Specify the proximity in which the clinic can physically see clients at their home.
  15. SFTP Username - Add the clearinghouse SFTP username (required for non-integrated clearinghouses like Office Ally for electronic EDI/HCFA transmission).
  16. SFTP Password - Add the clearinghouse SFTP password (required for non-integrated clearinghouses like Office Ally for electronic EDI/HCFA transmission).
  17. Default POS - Select a default Place of Service from the drop-down menu. 
    Note: All the appointments will default to this selection, but you can edit it.
  18. Default Timezone - Choose the relevant Timezone. 

B. Facility Set-up Access:

  1. Provider Access to Schedule All Patients: Toggle this switch to grant providers access to schedule sessions with all patients.
    Note: Only if this toggle is switched on, will the staff have access to schedule all patients, provided you have enabled the relevant access in Staff Bios.
  2. Email Reminders - Enable this toggle to receive email reminders for the facility.
  3. Patient Access to Pay through CC: Enable this toggle to allow clients to pay their invoices through their portal.
  4. Charge Processing Fee From Client: Toggle on this switch to defer the processing fees for transactions onto clients.

C. Facility Working Hours:

Set up your clinic's operating hours for service availability. These hours define when services are offered; however, if you need to schedule sessions outside these hours, toggle on the Bypass Working Hours Validation switch. 


Once all the details are added, click on "Save Facility" icon. 


Box No. 32:

Under Box No. 33, enter the following details:

  1. Region Name - Enter the name of the region.
  2. Facility Name - Enter your clinic's name.
  3. Address - Add the address of the clinic situated in this region.
  4. City - Enter the city where this clinic is located.
  5. State - Choose the state where this clinic is situated.
  6. Zip - Enter the 9-digit Zip/Postal code of this clinic.
  7. Phone 1 - Enter the phone number of this clinic.
  8. NPI - Input the group NPI specific to this clinic in the region. 

Other details:

  1. If the details for the specific region are the same as those in Box No. 33, click on the 'Copy from Box No. 33' tab. 
  2. If you have multiple locations, click the plus icon next to the primary region field and enter the details for each clinic located in that specific region.
  3. If you want to delete any region, click on the delete icon. 
    Note: You will not be able to delete a specific region is the providers and clients are assigned to that region. 


Once all the details are added, click on "Save Facility" icon.